Frequently Asked Questions


 

General Questions

  • What is the Arts & Cultural Heritage Fund (ACHF)?
    • The Arts and Cultural Heritage Fund (ACHF) was created by the people of Minnesota to support the arts and preserve our cultural heritage. The Clean Water, Land and Legacy Amendment was passed overwhelmingly by Minnesota voters in November 2008. This electoral decision created new resources for land conservation, water conservation, parks, and the arts. A portion of these funds has been appropriated to regional library systems to support programs and services at local libraries and to partner with community organizations to enrich the lives of Minnesota residents.

 

  • How are SELCO Library Legacy Funds spent?
    • For FY2019, SELCO has budgeted for the following programs:
      • Community Collaborations
      • Community Reads
      • Digitization
      • History Day Minnesota
      • Minnesota Book Awards Author Tour
      • Minnesota Book Awards Book Club in a Bag Kits
      • SELCO Vetted Programs

 

  • How long will these funds be available?
    • Funding for regional library systems via the Minnesota Arts & Cultural Heritage Fund is disbursed each fiscal year (July 1 – June 30).  The Minnesota Legislature has the opportunity to revise funding disbursal on a biennial schedule.  Funding levels to the specific regional libraries may fluctuate based on the formula used by the State Library.

 

  • Can I charge admission at an ACHF-sponsored event?
    • No, according to former State Librarian Suzanne Miller, neither admission nor registration fees should be charged for any event receiving Library Legacy funding. This decision is based on two philosophical library positions:
      • Traditionally, libraries have offered free programs and are perceived as that “free” source of information and recreation.
      • Library Legacy funds are about creating “access” for those who may not have had access to such events previously, either due to geography or finances.
      • A free-will offering or “suggested donation” is allowable.

 

  • What is the Arts & Cultural Heritage logo and disclaimer? Do I have to use this?
    • All publicity materials for Arts & Cultural Heritage programming must include credit to SELCO, the Library Legacy program, and the Arts & Cultural Heritage Fund (ACHF). You must include the ACHF logo, SELCO/SELS logo, and the Library Legacy logo on all materials promoting programs funded through Legacy Funding.  These logos can be downloaded from the ACHF Logos page.
    • Failure to comply with requirements pertaining to Legacy Logos may result in loss of funding for current or future Legacy grants and/or reimbursement of grant dollars already spent.

 

  • How can I see what’s been spent in my area?
    • SELCO tracks all projects based on city, county and Minnesota House District. Handouts for advocacy use may be found by clicking HERE.

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SELCO Vetted Programs

  • Is my organization eligible for funding?
    • Only SELCO/SELS member libraries are able to host SELCO Vetted Programs.

 

  • When is the deadline for SELCO Vetted Program applications?
    • Applications to host SELCO Vetted Programs are reviewed regularly by SELCO staff for quick turnover. Applications for the current fiscal year must be received by May 31st of that year with the program happening before August 31st.

 

  • When should I submit my application?
    • You need to give SELCO staff adequate time to process and review your application. A minimum of one month lead time is suggested.

 

  • What information is required on the application?
    • All fields on the application are required. The application requires details about your library such as mailing address and program coordinator, your choice of vetted program, and the date and time you plan on holding the program.

 

  • What happens after I turn in my application?
    • Once your form is received, an email confirmation will be sent to the address used to fill out the application. If you do not receive an email confirmation, please contact SELCO immediately, as your application may not have been received.
    • SELCO Staff will review your application within 1-2 weeks of eligibility.

 

  • Will SELCO book my performer for me?
    • No, all booking and performance details need to be arranged directly between the applicant and the Vetted Performer. Before submitting an application to host a SELCO Vetted Program, you must speak with your chosen Vetted Performer to select a tentative date and time. This ensures that you will have an appropriate date confirmed prior to applying for funding and also gives your chosen Vetted Performer the opportunity to inform you of any specific requirements or needs (performance space, electrical outlets, audience size cap, etc.).
    • All program bookings are tentative until official approval from SELCO is received by the applicant.

 

  • What happens after my application is approved?
    • You will receive an email from SELCO notifying you that your application has been approved. You will also receive a checklist to help keep you on track with preparation for and hosting of your SELCO Vetted Program as well as a link to posters, news releases, and evaluation materials.

 

  • What do I do if my application is denied?
    • Denial to host a SELCO Vetted Program is rare. If your application is denied, you will be notified first via email. This notification will include detailed comments from SELCO staff as to why the application was denied and suggestions for how best to reapply.

 

  • What if I want additional activities, services or items not included in the Vetted Program? Can I apply for additional funding?
    • SELCO sponsorship of Vetted Programs is limited to the performance and travel/lodging costs for your chosen performers. Possible expenses that are not covered by this program include hall rental, refreshments, advertising costs, etc. If expenses are incurred by the applicant outside of the scope of the SELCO Vetted Program agreement, SELCO is under no obligation to cover such costs. If additional costs are necessary to your event, you may apply for a larger grant amount via the Community Collaboration grant program or find an organization to partner with to help defer costs.

 

  • May I apply for more than one SELCO Vetted Program?
    • Libraries may only apply for 3 Vetted Programs per fiscal year. The fiscal year for 2019 runs July 1, 2018 – June 30, 2019. If there there is a significant portion remaining as the year ends, SELCO may allow additional bookings.
    • Applications must be received by May 31st of the fiscal year and the program must occur prior to August 31st.

 

  • How do SELCO Vetted Performer get paid?
    • All billing for SELCO Vetted Programs is covered through the SELCO office. The host library is not responsible for paying Vetted Performers directly; all billing must be submitted to SELCO by the performer for prompt payment.  If your library has chosen to add additional services to your event which are not covered by the Vetted Program, you will need to arrange separate billing for those items.

 

  • What if I want someone who is not on the SELCO Vetted Program list? Will your list of Vetted Performers grow or change?
    • SELCO reserves the right to modify the list of SELCO Vetted Programs at any time. New performers are added to the list at SELCO’s discretion and only after a thorough committee review. This ensures that the SELCO Vetted Programs are of very high artistic caliber. If you would like to hire a performer who is not on the list, you must apply for funding through SELCO’s Community Collaboration grant program.

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Community Collaboration Grants

  • Is my organization eligible for funding?
    • You must be a member of SELCO/SELS to apply for a Community Collaboration Grant, though a partner may take the lead on the application.

 

  • When is the deadline for Community Collaboration Grant applications?
    • The first round of applications for FY19 opens on April 1, 2018.  All applications are due by 5pm on Thursday, September 27, 2018.

 

  • What information is required on the application?
    • All fields must be filled out on the application.  For instructions and details about the Community Collaboration Grant applications, please CLICK HERE.

 

  • When should I submit my application?
    • Applications cannot be submitted until April 1, 2018.  You can submit your application anytime on or after that date.  All applications close on September 27, 2018.

 

  • What happens after I turn in my application?
    • Applications are first reviewed by SELCO staff for clarity and to make sure they meet the requirements of the Grant. If there are any questions or concerns, our Legacy Project Coordinator will contact the applicant for clarification.
    • After the applications are finalized, copies of all materials are sent to the 11 members of the Legacy Review Committee.
    • The Legacy Review Committee then meets to review and discuss the applications.  At this time, they can do one of four things:
      • Approve the application for funds as-is
      • Partially approve the application – they could remove or even increase funding for certain aspects of the grant.
      • Conditionally approve the application – usually this is a request from the Committee members for additional information to be provided.
      • Deny the application

 

  • How long will these funds be available?
    • Each year, SELCO designates a portion of Library Legacy funds for Community Collaboration Grants.  Dependent upon how many applications are received and approved, we may offer one or two rounds of grants.

 

  • What happens after my application is approved?
    • You will be contacted by the Legacy Project Coordinator and you may begin your project.

 

  • What do I do if my application is denied?
    • If there is a second round of Community Collaboration Grants, you could work with our Legacy Project Coordinator to clarify what aspects of your application did not meet the grant requirements.

 

  • What if the $7,000 is not enough for our project?
    • SELCO suggests partnering with other SELCO/SELS member libraries to help expand your grant request.
    • You may also contact the Legacy Project Coordinator prior to the deadline to review the grant and give recommendations.

 

  • May a SELCO/SELS member apply for more than one Community Collaboration Grant?
    • Yes!  As long as they are unique grants (don’t duplicate one another) and are being used to supplement your library’s budget, you may apply for as many Community Collaboration Grants as you have ideas.

 

  • How will the expenses get paid?
    • SELCO acts as the fiscal agent for all Library Legacy funded programs.  We can pay the invoices directly or reimburse the library if you should choose to pay the invoices first.

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Community Reads

  • How do we choose our book?
    • You’re free to chose your own book in whatever manner you deem works best for you. Crowdsurf your community. Plan it in conjunction with a new movie release. Choose specifically from Minnesota authors. Choose a book for each age group (child, teen, adult). We are confident that you will know what will work best for your community and so leave that choice in your very capable hands.

 

  • How many grants will be awarded?
    • This grant process is based on the “first come, first served” basis. We have a set pool of funds to draw from and have listed grant award amounts “up to $1,500” because we don’t know exactly how many applications we’ll receive or what amounts they will be applying for. If you are enthusiastic about this project and have your ideas in place, we’d encourage you to apply sooner rather than later to ensure funds are available.

 

  • When are the deadlines?
    • With this lasting over a biennium our discussions on deadlines were fluid, wanting to give folks the opportunity to apply and schedule as needed. However, recognizing that it’s sometimes nice to have that firm date to work towards or backwards from, here are the deadlines for each fiscal year for both when you should have applications in and when you should have the funds spent.
      • Applications for FY2019 open October 1, 2018 and will be accepted through April 1, 2019.  Funds must be spent by May 31, 2019.

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